Coppell Amateur Radio
A Corporation Not-for-Profit
Board Meeting Minutes
November 20, 2018 | Post-Membership Meeting | William T Cozby Public Library, Coppell TX
Attendees: Darryl Briggs, Aaron Hulett, Jonathan Sheets, Korky Kathman
After the Regular Membership Meeting concluded, the Regular Board meeting was called to order by Darryl Briggs at 8:20 PM.
Approval of last Board meeting minutes
Jon moved to approve the minutes as submitted by Aaron and Korky seconded. With all in favor, the minutes were approved.
Korky moved to approve the treasurer report as submitted by Aaron and Jon seconded. With all in favor, the treasurer report was approved.
Parks On The Air
Darryl discussed the group’s Parks On The Air event at Ray Roberts State Park where three of us attended: Darryl, Jon N5JBS and Aaron K8AMH. Darryl was able to successfully activate the park, meaning the visit qualified for points, and Jon was able to contact his brother in Colorado. Aaron made his first HF contact as well.
The Board will look into setting up other events in the new year as the weather improves.
Jon indicated we would know more about potential collaboration with the city after the new year as the city has requested we postpone discussion until after the holidays. David, KG5RDF, offered some items at a good price, but given we would not readily use many of them it was best to go a different route.
The Yaesu offer is set to expire at the end of the calendar year. While Yaesu has renewed the program at past expirations, there is no guarantee this will happen this time. Yaesu is offering two models, and given the cost difference between a DR-1XFR and a DR-2X and the extra features it has, it makes sense to select the 2X. There are two different options for this model: one including a LAN unit and one without. Given no indication for an immediate need for this component, it makes sense to go for the option without the LAN unit.
To help fund purchasing the repeater before the end of the year, Aaron agreed to set up a donation web page for a repeater fund, and any funds donated through this web page would be reserved for repeater operation and maintenance. He will send out details to those on the email list, and Aaron and Jon agreed they would work together to potentially fill in any funding gap to help secure this needed equipment.
IRS Form 1023-EZ filing
Aaron proposed we move forward with filing this form to begin the process of obtaining a final determination letter. Jon moved to approve this action, Korky seconded, and all were in favor.
December Christmas Party
Along with ideas submitted during the membership meeting, namely a location in Grapevine, Fuddruckers, On the Border, and Dickies are potential locations. Aaron will set up a survey and send it out to the email list to gather additional ideas, and based on the feedback will select a venue and send out details.
The Board held an off-site meeting and put together a 2019 operating budget proposal. This budget has $2,750 in income and $2,549.90 in expenses:
|Expenses: $2,540.90||Income: $2,750.00|
|$2,000.00 repeater||$2,000.00 repeater-only donations|
|$200.00 insurance||$450.00 membership renewals|
|$100.00 website-related (domain names)||$300,00 new memberships|
|$60.00 PO box|
|$30.90 PayPal fees|
|$25.00 printing costs|
Jon moved to approve the budget, Korky seconded, and with all in favor the budget was adopted.
With no other business before the Board, the meeting was adjourned at 8:44 PM.