Coppell Amateur Radio
A Corporation Not-for-Profit
Board Meeting Minutes
February 19, 2019 | Post-Membership Meeting | Starbucks, 106 N Denton Tap Rd, Coppell TX
Attendees: Darryl Briggs, Aaron Hulett, Jonathan Sheets
After the Regular Membership Meeting concluded, the Regular Board meeting was called to order by Darryl, KG5MDS, at 9:06 PM. The meeting was moved to Starbucks as the library was closing for the evening.
Approval of last Board meeting minutes
Aaron, K8AMH, presented the January board meeting minutes. Darryl moved to approve the minutes, Jon, N5JBS, seconded, and all were in favor.
Aaron reviewed the December and January treasurer reports and Darryl moved to approve. Jon seconded this motion, and all were in favor.
We have placed the repeater on the air at backyard repeater pair 441.375 with a positive offset and PL of 103.5. The repeater is running at 20 watts rather than its full 50 to help ensure we minimize any risk of unintended interference with other backyard repeaters. We have received coverage reports as far south as I-635 and Belt Line Road, with some on-and-off reports south of there.
The Board discussed options for a repeater controller, as what is included with the repeater is usable, but is somewhat limited. For example, recording a message only allows playback a total of twenty times, at which point the message must be recorded again. Aaron mentioned possibly using a Raspberry Pi unit and a sound card interface to connect to the repeater. He knows of another repeater group that uses a Raspberry Pi as a repeater controller and as part of its voting system. He will investigate this further.
Jon is working on a battery backup solution and once ready Aaron will install this on the repeater and test. Regarding the frequency pair, Jon reached out to Patrick and is hoping to connect. Aaron mentioned a second repeater pair is held by Dr. Stearman and that we could consider this a second option. The Board was in agreement that the repeater pair previously used by K5CFD is ideal as it is the pair listed in other resources, such as DCARA’s ICE Plan.
Also, Jon mentioned he will look into options for a repeater storage rack for us to use. He feels this would be beneficial to have when approaching the City of Coppell to show that we have a ready-to-go repeater and racking solution, along with battery backup.
Aaron submitted an expense reimbursement form for the repeater given he purchased it using a personal credit card. Jon and Darryl approved this reimbursement, and noted we should add approval signature spaces to the reimbursement form. Aaron will update the form.
City of Coppell
While we were hopeful to have the repeater pair from the previous repeater prior to sending the City our outreach letter, the Board feels we should move forward. Jon will email the letter to the City by the end of this week.
IRS Form 1023-EZ filing
Aaron received a set of questions from the IRS regarding our application. He prepared a response and faxed it in. He will monitor for further correspondence and provide updates.
Coppell Community Summit
Korky, KG5NNA, is currently at the Summit and will provide an update over email regarding his experience there.
Article for Coppell Gazette
No further updates were provided regarding a potential article for the Coppell Gazette. Aaron will follow up with Korky to see if this is still something we should do at this time or if waiting until an event like Field Day would be a better time.
No new business was brought before the Board.
With no other business before the Board, the meeting was adjourned at 9:53 PM.