Coppell Amateur Radio
A Corporation Not-for-Profit
Board Meeting Minutes
March 19, 2019 | Post-Membership Meeting | First United Methodist Church, Coppell TX
Attendees: Darryl Briggs, Aaron Hulett, Jonathan Sheets, Korky Kathman, Kurtis Rutter
After the Annual Membership Meeting concluded, the Regular Board meeting was called to order by Darryl, KG5MDS, at 8:38 PM.
Approval of last Board meeting minutes
Aaron, K8AMH, presented the January board meeting minutes. Korky, KG5NNA, moved to approve the minutes, Kurtis, Ki5AHA, seconded, and all were in favor.
Aaron reviewed the February treasurer report and Jon, N5JBS, moved to approve. Korky seconded this motion, and all were in favor.
Aaron updated that the FCC has issued our club call and our repeater is now identifying as W5CPL.
Jon continues to work with the City of Coppell on potential repeater placement, and currently the water tower is being renovated so we cannot inspect the site to see what equipment remains there or see where we could potentially install our equipment. The City is also in favor of utilizing CARE for emergency communications in times where the City requests it. Focusing on weather alerts would be helpful, such as SKYWARN, and also ARES/RACES when warranted. Jon also continues work on obtaining a coordinated repeater frequency pair and we hope to have this set soon.
City of Coppell
IRS Form 1023-EZ filing
Aaron reported that the IRS has sent us our determination letter showing we are recognized as an exempt organization. He will begin to sign up for various nonprofit offerings to open up and possibly move various things (like web hosting and document storage) to free and lower cost options.
Coppell Community Summit
Korky reported that a presentation was given by the City regarding allies of the community program. There was not much opportunity to speak about what CARE is up to, but he was able to hand out a few brochures and folks were generally happy to learn we are able to help with communications during community events.
Article for Coppell Gazette
We agreed to hold off on any article for now, saving this for Field Day to help build awareness.
Amateur radio classes and testing
Korky is targeting July for our first set of classes and testing. There was a question about treating the VE team as a separate entity, or running it through CARE with a separate program set up to track its income and expenses. Korky will look at how other groups are doing this, as well as determine startup costs, and report back at our next meeting.
Korky had proposed in email that we provide information to the City of Coppell for its community events calendar. This does not cost anything, and could prove useful for raising awareness about our group. All were in favor of doing this, and Korky will submit our information.
We agreed we will set up for Field Day, but need to determine a location and what times we will operate, if not for the entire period. While we evaluate location options, Darryl will put in a reservation at the Biodiversity center, which we can cancel without penalty. We may be able to use some space at the church.
Parks and Recreation July 4 event
We agreed we would like a table at the event, and we will discuss further at a future Board meeting.
Aaron reported our ARRL affiliation was not approved, so we will not be able to use ARRL’s liability insurance offer at this time. We will see if some of our members will join or renew, and at the same time Aaron will reach out to his personal broker to see how much it would cost outside of ARRL’s offer.
With no other business before the Board, the meeting was adjourned at 9:11 PM.