Coppell Amateur Radio
A Corporation Not-for-Profit
Board Meeting Minutes
April 16, 2019 | Post-Membership Meeting | William T Cozby Public Library, Coppell TX
Attendees: Darryl Briggs, Aaron Hulett, Jonathan Sheets, Korky Kathman, Kurtis Rutter
After the Annual Membership Meeting concluded, the Regular Board meeting was called to order by Darryl, KG5MDS, at 8:22 PM.
Approval of last Board meeting minutes
Aaron, K8AMH, presented the March board meeting minutes. Korky, KG5NNA, moved to approve the minutes, Jon, N5JBS, seconded, and all were in favor.
Aaron reviewed the March treasurer report and Kurtis, K5KLR, moved to approve. Jon seconded this motion, and all were in favor.
We continue to work with the city, and the water tower remains the primary deployment site. As it is still undergoing renovation, there is no ETA to share at this time. We also continue work to obtain the past group’s coordinated repeater pair.
Article for Coppell Gazette
Korky, will begin working on the article for Field Day and give the Coppell Gazette a heads-up this is coming.
Texas tax exemption
Aaron called the State to inquire about our Franchise tax exemption, and they indicated they did not receive our paperwork. Aaron resent it per guidance from the State and they were able to process this by the next day. We do not need to file Franchise tax paperwork, and this item is now resolved.
Darryl favors the Biodiversity Center location we selected earlier as they have an area outside where we can place items, and an indoor area we can use. The downside is we cannot start setup until noon the day of. The center also closes at 9pm and we would need to be out of there. It is also not open on Sunday. The other location we could use is the church we held our meeting at before as they have an outside area, but we would need liability insurance.
Also, DARC will be operating close to the Biodiversity Center, across the street. There is some potential for unintentional interference, and we need to coordinate with DARC on this.
Darryl will find out about operating after hours at the Biodiversity Center. He will also put together a letter to DARC regarding proximity, and work on a banner design we can use during Field Day.
Amateur radio classes and testing
We mainly need a location to hold this testing. The library is not a useful option as we can only schedule one meeting at a time. Otherwise the rest is in motion, including roles and responsibilities. The class option has open questions, such as who would put it on and such. We could run a two-day class with testing at the end, but to do so we may need to move our start date to August.
Parks and Rec July 4 event
Darryl reached out to the event facilitator but has not heard back. Darryl will follow up.
TechSoup, Dreamhost, Google for Nonprofits, Salesforce
Aaron currently hosts our website, email, and cloud document storage on his personal accounts. He would like to move these to a set of Group accounts to remove this dependency, and he has signed up for several free nonprofit offerings now that our 501(c)(3) determination letter has arrived. Aaron proposed setting up and transferring CARE’s website, email, and document storage to Dreamhost and Google. Korky moved to do so, and Kurtis seconded. All were in favor.
Aaron also signed up for Salesforce’s nonprofit offering, but this would take time to research. Ideally, it would handle membership database management, email newsletter sign-up, and membership sign-ups and renewals. This is considered a low priority.
With Field Day approaching, focus should go towards this event. We can potentially have a Board retreat after, and we can discuss this further in email as needed.
With no other business before the Board, the meeting was adjourned at 8:51 PM.